Records Management

The Records Department is responsible for creation, use, storage, sharing, indexing, filing, retrieval, preservation, distribution, retention and destruction of all police records. This information comes from a variety of sources including officers’ dictated reports and notes, audio recordings of interviews, photographs, and other paper documents.


The Records Department responds to a broad range of questions and requests for information and assistance from members of the Police Department, other law enforcement agencies, City government and other public officials and agencies, citizens, the media, the military, investigative agencies, and private companies such as law firms and insurance companies. The Department is responsible for handling incoming telephone requests for non-emergency information and assisting citizens who come to the lobby of the Police Department building with questions and concerns.

The Records Department continually works to improve access to critical information for investigators, officers, administrators, and the public; increase security of vital records; eliminate redundancy of information in electronic formats; improve classification of information; make better use of information technology; provide higher quality and faster service to our customers; determine, analyze and improve the flow of work; and increase staff productivity. The information gathered and disseminated by the Records Department often provides data for evaluating, planning, and managing future activities of the Brainerd Police Department.

As the official custodian of all active and inactive records, the Records Department develops and maintains the Department's retention schedules, releases criminal justice records in compliance with all applicable laws and disposes of records at the end of the approved retention schedule.

The Records Department is managed by the Chief of Police and consists of a civilian Records Management Supervisor and five Records Management Technicians.


The Records Department is open during regular business hours, Monday - Friday, 7:30 a.m. - 4:30p.m. Contact the Records Department by email.